Small Business Payroll Software

Posts Tagged ‘Time’

Sage customers explain to us how using Sage software saves them time.

We have a complicated payroll. I am looking for a program where employees can enter their time for different jobs that pay different rates. They often have overtime for their different paying tasks and I need a report that can track the overtime. The program needs to know that over 40 hours for any one employee is overtime and be able to then start the overtime rates for the other jobs. Sorry so confusing.

NOVAtime Introduced New Mobile Phone Solutions and the New Handpunch Time Clocks at Booth #1213 at the American …
NOVAtime announces its participation in the 29th Annual Congress of the American Payroll Association (APA). During the conference NOVAtime will demonstrate its powerful Workforce Management Solutions to Human Resource and Payroll professionals. (PRWeb May 24, 2011) Read the full story at http://www.prweb.com/releases/time-attendance/workforce-management/prweb8476944.htm

Read more on PRWeb

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Home Page > Business > Human Resources > Integrated HR Solution with Payroll Software Leave, HR functions and Biometric Fingerprint time recorders for employee time attendance

Integrated HR Solution with Payroll Software Leave, HR functions and Biometric Fingerprint time recorders for employee time attendance

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Posted: Aug 22, 2010 |Comments: 1
| Views: 192 |

Introduction:

Having a proper HR solution is a key task for the HR executives to manage their employees.

The primary job of HR manager is to manage employee’s daily attendance, i.e. the employee’s every day Time IN & Time OUT. There are various ways for it. Traditionally the companies using manual punch card machine, later proximity card system / barcode card system was in place. But still there was a problem of buddy punching (making proxy attendance for other employees). To address the issue Biometric Fingerprint system has introduced which is very fast / accurate & efficient.

Once employee’s TIME IN & OUT timing captured by any type of machine then it has to be linked to a Time Attendance Software to generate the useful attendance reports. Those calculated attendance details needs to be linked to payroll software for the employee salary calculation. In addition to that there is a need to maintain employee leaves like annual leave, medical leave, unpaid leave, etc…

If a HR manager has all the above solutions with different vendors / different platform then it will be very difficult to maintain and operate. There will be lot of hiccups to integrate the different software’s and more importantly being the database is not integrated the newly join / resign employee details need to be entered multiple times in different software’s.

So it very efficient and cost effective to have an integrated HR solution which comprises of fingerprint time recorders (preferably), time attendance, leave, Payroll & HR software’s.

Fingerprint Time Recorder:

It is very efficient to have a fingerprint time recorders to track the employees attendance instead of having manual punch card. The biggest advantage of using the fingerprint system is the employees can’t do the buddy punching (making proxy attendance for other employees).

Usually in most of the fingerprint time recorder, Up to 3 fingers per employee can be registered. While doing attendance the employee can use any one of the finger to do clocking. The purpose of registering 3 fingerprints is if any one finger has problem due to injured / cut / dirty then the employee can use alternative finger. So it is better to have a fingerprint time recorder with higher capacity. Usually the time recorder will have the capacity of 1500 / 3000 / 5000 fingerprint templates.

It takes about one second to verify the employee finger, once verified the employee id, Date & time will be recorder into the device internal memory. Also it is good to have a device which can store more records. In general most of the fingerprint time recorder can store 20,000 / 30,000 / 50,000 records. Once the records reach the limit the new record will automatically overwrite the very first record. Those records can be downloaded to the Time Attendance Software via built-in Network card or via Thumb Drive.

Time Attendance Software:

Information from fingerprint time recorder can be transferred to the Time Attendance Software which will calculate the useful information like Lateness, Overtime, allowances, etc… 

A good time attendance software should have the option for different shift patterns, Supports unlimited rotation duty roster,  Auto-shift feature (System auto-assign working hours group based on IN time), Flexible working hours feature, Scheduling working hour’s group feature (No fixed working pattern) 

Companies are paying daily allowances like shift allowance, meal allowance, transport allowance to the employees based on some conditions. For an example a company may like to pay $5 for night shift workers or a company may like to pay $2 who is working more than 5 hours of overtime. So the time attendance software should have all the above features. 

A good software should come with nicely designed useful reports like Daily attendance report, Individual attendance report, consolidated reports which consolidates the Late comers, Early Leavers, Absents & missed out punching, Lateness summary report and Working hour’s summary report. 

Payroll Software:

Payroll software is the one which computes the employee salaries. A well written payroll software should have the below options.

The employee may be paid by hourly rate / daily rate/ monthly fixed basis. Other than the employee basic salary, the employee’s overtime, daily allowances needs to be linked from the time attendance software. The employee may have some additions or deductions in every month salary like advance payment, medical claim, special allowance, etc… And the employee unpaid leave, lateness & early leaving needs to be deducted from his salary.

Different countries have their own computation for taxation & provident funds. So the payroll system should comply with the local government regulation for salary calculation.

Finally the payroll should able to generate a pay-slip for individual employee with all his salary details which can be printed in an A4 size paper or sealed pay-slip paper.

And payroll software must have useful reports like, Monthly Salary Summary Report, Overtime Payment Report, Taxation Report, Yearly Summary Report, and Monthly Reconciliation Report.

Leave Module:

A leave module either can be built in with the payroll system or it can be a separate Electronic Leave Application Portal.

Leave Module built-in with payroll system: The HR Executive needs to update the employees Annual Leave, Medical Leave, Unpaid Leave, Maternity Leave, etc in to the system manually.

Electronic Leave Module: The employee can apply their leaves electronically online via web browser. Those applied leaves can be approved by respective approving officers via online. This is paperless, convenient fast & easy.

A good leave system should have the option to set Leave Eligibility for different group of employees and the Annual leave & Medical Leave earned until today should be prorated automatically.

There must be an option to carry forward the balance annual leave to the next year. And the leave module should have the useful reports like Leave History & Leave consolidate report to view all kind of leaves taken.

Conclusion:

Instead of having the above system in different platform / with different vendors, having an integrated HR solution will be easier for maintenance & cost effective.

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www.fingerprint.com.sg Biometric Fingerprint readers for employee time attendance & Security Access control integrated with Time Attendance, Leave & Payroll Software

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1. alex 26/08/2010

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Church Payroll: Use A Church Payroll Software To Save Time and Money

 Generally, churches and other religious organizations are required to withhold and report different types of payroll taxes. This includes (but not limited to) Income, Social Security and Medicare taxes. Using a church payroll software can make the process of doing clergy payroll easy, stress free and prevents common mistakes and penalties.

 Payroll Mate payroll software, from Real Business Solutions, offers all the features and functionality needed to do payroll for a ministry in a fraction of the time needed to do the same task by hand and in a fraction of the cost needed to use a payroll service.

 Due to the flexibility that Payroll Mate offers, by letting you decide which payroll items apply to each one of the employees, it becomes an easy job for you to add clergy employees, ministers of a church or members of religious order; add them all as employees in Payroll Mate and specify the incomes, taxes and deductions that apply to each one them according to their tax calculation needs. And as you might offer certain unique allowances to some of the members on your payroll, this payroll software makes it easy enough for you to do so by allowing you to define your own income type, set its calculation method, and select the taxes and deductions that apply to it.

 Some of the powerful features of Payroll Mate Include:

 1.   Highly customizable income, tax, and deduction categories.

2.   Automatically calculates Federal Income, Social Security, Medicare and State Taxes.

3.   Ability to setup a clergy member to be exempt from Social Security and/or Medicare Tax.

4.   Ability to define different types of allowances including the housing allowance.

5.   Prints payroll checks and pay stubs for the church employees.

6.   Ability to withhold federal and state income tax for the minister.

7.   Supports Hourly and Salaried Employees.

8.   Supports minister’s different types of compensation including health insurance and retirement benefits.

9.   Prepares and prints payroll forms 941, 940, 944, W2 and W3.

10.            Generates ACH direct deposit files.

11.            Creates detailed payroll reports including payroll journal summary, payroll journal detail and tax liability reports.

12.            Ability to print MICR Checks.

 Payroll Mate is a very easy to use and affordable payroll system that fits the needs of any size church or ministry. Payroll Mate makes doing clergy payroll easy, smooth, predictable, and of course affordable. A thirty-day free evaluation for Payroll Mate can be installed from the Payroll Software Download page located on the product’s website.

Product Description
This digital document is an article from T H E Journal (Technological Horizons In Education), published by T.H.E. Journal, LLC on September 1, 1998. The length of the article is 965 words. The page length shown above is based on a typical 300-word page. The article is delivered in HTML format and is available in your Amazon.com Digital Locker immediately after purchase. You can view it with any web browser.

From the supplier: The Chicago Public School system,… More >>

Chicago Public Schools reap cost and time savings benefits from improved time and labor management.

Hourdoc.com’sTime Tracking Solutions can be used for time collection data for single or multiple jobs and integrate the Time Tracking data to a payroll software program.

 

The Time Tracking Solutions are a quick and easy way to manage FMLA. Time Tracking Solutions allow management of the requesting process. Time Tracking Solutions allow management of the approval process. Time Tracking Solutions assist in managing FMLA approvals. Time Tracking Solutions provides a reporting tool to monitor employee FMLA usage. Time Tracking Solutions facilitate the integration between FMLA usage and payroll reporting.

 

The Time Tracking Solutions are a quick and easy way to manage Vacation Day Off Requests via time tracking. Time Tracking Solutions allow management of the requesting process. Time Tracking Solutions allow management of the approval process. Time Tracking Solutions assist in managing Vacation Day Off approvals. Time Tracking Solutions provides a reporting tool to monitor employee Vacation Day Off usage. Time Tracking Solutions facilitate the integration between Vacation Day Off usage and payroll reporting.

 

The Time Tracking Solutions are a quick and easy way to manage Sick Day Off Requests via time tracking. Time Tracking Solutions allow management of the requesting process. Time Tracking Solutions allow management of the approval process. Time Tracking Solutions assist in managing Sick Day Off approvals. Time Tracking Solutions provides a reporting tool to monitor employee Sick Day Off usage. Time Tracking Solutions facilitate the integration between Sick Day Off usage and payroll reporting.

 

 

The Time Tracking Solutions are a quick and easy way to manage Paid Time Off Requests via time tracking. Time Tracking Solutions allow management of the requesting process. Time Tracking Solutions allow management of the approval process. Time Tracking Solutions assist in managing Paid Time Off approvals. Time Tracking Solutions provides a reporting tool to monitor employee Paid Time Off usage. Time Tracking Solutions facilitate the integration between Paid Time Off usage and payroll reporting.

 

The Time Tracking Solutions are an easy way to manage Floating Holiday Time Off Requests via time tracking .Time Tracking Solutions allow management of the requesting process. Time Tracking Solutions allow management of the approval process. Time Tracking Solutions assist in Floating Holiday Time Off approvals. Time Tracking Solutions provides a reporting tool to monitor Floating Holiday Time Off usage. Time Tracking Solutions facilitate the integration between Floating Holiday Time Off usage and payroll reporting.

The accounts department is undoubtedly one of the most crucial parts of your office. Whether you own a small business or a large business you need to give immense important to this department so that the cash flow of your business remains unhampered. If you think you don’t want to pay some extra money to the accountants there is another option for you. Having knowledge in commerce is not necessary to calculate the salary of your employees. So there is no need to think that you can not handle the accounting tasks.

 

With the free payroll software you can do the accounting jobs easily even without any prior experience. This software will help you to avoid errors that can be devastating for your business. Not only that, it will also spare you from the manual labor which would have been needed otherwise to calculate the employee’s salary.

 

Having a little computer proficiency and access to Internet will enable you to download free payroll software. It is often called payroll accounting software as well and it is available online. There are many websites that give you the permission to download the software for free.

 

Once you download the software you can easily install it on your computer system. Whether the calculation is about the employee’s salary or the amount you have received from the clients, the payroll software will allow you to do the job in an error free manner.

 

You don’t need to hire accountant for making the payroll. You can save a good deal of money in this way. The software will generate it automatically and there will be no difficulty or fault issue. It is a tool that anybody can handle with ease. The software works automatically once you put all the details like holiday, overtime, sick leave, bonus, increment and many more. If there is any kind of deduction like tax deduction, deduction for insurance, food, library, parking etc the payroll software can take care of it. Doing all these jobs on a regular basis can be hectic and monotonous and errors will creep in automatically. Therefore it is better if can you can get these jobs done with the help of payroll software.

 

If you current payroll system takes too much time and exploit resources opting for payroll software will be a wise decision. It will save your valuable time and hard earned money. There are so many companies offering payroll software. Just do a little research on the Internet and find a solution that fits your business requirements. If you feel that the payroll software you have downloaded is not good for you, you can immediately switch to another company. Before downloading the software do a thorough research and learn how to use it. You can also consult with your partners and friends to select the ideal software for your business.

 

Using payroll software will make your work fast and error free. Just put in any amount of data and you will get accurate calculation.

 

 

 

 

 

• Up to 250 Employees – Ethernet TCP/IP Ready
• Export to Quickbooks,Paychex,Excel,Text – Large Easy to Read Display
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• 30 Days of Technical Support and Money Back Trial

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Biometric fingerprint Network Usb Cable Employee Time Clock System A300