Small Business Payroll Software

Posts Tagged ‘Solution’

Neterson Technologies offers customized HR Solution, HR Software and HRMS Software.We are a leading on demand software provider of fully web based HR software,Payroll Software, HRMS Software and HR Solutions.For more informations please visit www.netersontech.com

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Home Page > Business > Human Resources > Integrated HR Solution with Payroll Software Leave, HR functions and Biometric Fingerprint time recorders for employee time attendance

Integrated HR Solution with Payroll Software Leave, HR functions and Biometric Fingerprint time recorders for employee time attendance

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Posted: Aug 22, 2010 |Comments: 1
| Views: 192 |

Introduction:

Having a proper HR solution is a key task for the HR executives to manage their employees.

The primary job of HR manager is to manage employee’s daily attendance, i.e. the employee’s every day Time IN & Time OUT. There are various ways for it. Traditionally the companies using manual punch card machine, later proximity card system / barcode card system was in place. But still there was a problem of buddy punching (making proxy attendance for other employees). To address the issue Biometric Fingerprint system has introduced which is very fast / accurate & efficient.

Once employee’s TIME IN & OUT timing captured by any type of machine then it has to be linked to a Time Attendance Software to generate the useful attendance reports. Those calculated attendance details needs to be linked to payroll software for the employee salary calculation. In addition to that there is a need to maintain employee leaves like annual leave, medical leave, unpaid leave, etc…

If a HR manager has all the above solutions with different vendors / different platform then it will be very difficult to maintain and operate. There will be lot of hiccups to integrate the different software’s and more importantly being the database is not integrated the newly join / resign employee details need to be entered multiple times in different software’s.

So it very efficient and cost effective to have an integrated HR solution which comprises of fingerprint time recorders (preferably), time attendance, leave, Payroll & HR software’s.

Fingerprint Time Recorder:

It is very efficient to have a fingerprint time recorders to track the employees attendance instead of having manual punch card. The biggest advantage of using the fingerprint system is the employees can’t do the buddy punching (making proxy attendance for other employees).

Usually in most of the fingerprint time recorder, Up to 3 fingers per employee can be registered. While doing attendance the employee can use any one of the finger to do clocking. The purpose of registering 3 fingerprints is if any one finger has problem due to injured / cut / dirty then the employee can use alternative finger. So it is better to have a fingerprint time recorder with higher capacity. Usually the time recorder will have the capacity of 1500 / 3000 / 5000 fingerprint templates.

It takes about one second to verify the employee finger, once verified the employee id, Date & time will be recorder into the device internal memory. Also it is good to have a device which can store more records. In general most of the fingerprint time recorder can store 20,000 / 30,000 / 50,000 records. Once the records reach the limit the new record will automatically overwrite the very first record. Those records can be downloaded to the Time Attendance Software via built-in Network card or via Thumb Drive.

Time Attendance Software:

Information from fingerprint time recorder can be transferred to the Time Attendance Software which will calculate the useful information like Lateness, Overtime, allowances, etc… 

A good time attendance software should have the option for different shift patterns, Supports unlimited rotation duty roster,  Auto-shift feature (System auto-assign working hours group based on IN time), Flexible working hours feature, Scheduling working hour’s group feature (No fixed working pattern) 

Companies are paying daily allowances like shift allowance, meal allowance, transport allowance to the employees based on some conditions. For an example a company may like to pay $5 for night shift workers or a company may like to pay $2 who is working more than 5 hours of overtime. So the time attendance software should have all the above features. 

A good software should come with nicely designed useful reports like Daily attendance report, Individual attendance report, consolidated reports which consolidates the Late comers, Early Leavers, Absents & missed out punching, Lateness summary report and Working hour’s summary report. 

Payroll Software:

Payroll software is the one which computes the employee salaries. A well written payroll software should have the below options.

The employee may be paid by hourly rate / daily rate/ monthly fixed basis. Other than the employee basic salary, the employee’s overtime, daily allowances needs to be linked from the time attendance software. The employee may have some additions or deductions in every month salary like advance payment, medical claim, special allowance, etc… And the employee unpaid leave, lateness & early leaving needs to be deducted from his salary.

Different countries have their own computation for taxation & provident funds. So the payroll system should comply with the local government regulation for salary calculation.

Finally the payroll should able to generate a pay-slip for individual employee with all his salary details which can be printed in an A4 size paper or sealed pay-slip paper.

And payroll software must have useful reports like, Monthly Salary Summary Report, Overtime Payment Report, Taxation Report, Yearly Summary Report, and Monthly Reconciliation Report.

Leave Module:

A leave module either can be built in with the payroll system or it can be a separate Electronic Leave Application Portal.

Leave Module built-in with payroll system: The HR Executive needs to update the employees Annual Leave, Medical Leave, Unpaid Leave, Maternity Leave, etc in to the system manually.

Electronic Leave Module: The employee can apply their leaves electronically online via web browser. Those applied leaves can be approved by respective approving officers via online. This is paperless, convenient fast & easy.

A good leave system should have the option to set Leave Eligibility for different group of employees and the Annual leave & Medical Leave earned until today should be prorated automatically.

There must be an option to carry forward the balance annual leave to the next year. And the leave module should have the useful reports like Leave History & Leave consolidate report to view all kind of leaves taken.

Conclusion:

Instead of having the above system in different platform / with different vendors, having an integrated HR solution will be easier for maintenance & cost effective.

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www.info-tech.com.sg One database integrated solution for Biometric, Fingerprint systems with Time Attendance, Payroll, and HR software’s

www.payroll-singapore.com.sg Payroll Software with Multi Company, Multi User and all Singapore payroll requirements like Payslip, CPF PAL, Bank Giro, IR8A, Leave Module with HR functions

www.fingerprint.com.sg Biometric Fingerprint readers for employee time attendance & Security Access control integrated with Time Attendance, Leave & Payroll Software

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Source:  http://www.articlesbase.com/human-resources-articles/integrated-hr-solution-with-payroll-software-leave-hr-functions-and-biometric-fingerprint-time-recorders-for-employee-time-attendance-3099839.html

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1. alex 26/08/2010

really good article

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What software solutions can you recommend for assistants and sales people to use for tracking appointments and contacts? Needs to be something that will work over a network, not just on a single pc.

Whether an enterprise is small or large, or in a phase of expansion, lot of data pertaining to Human Resource and payroll is generated. It is a herculean task to manage such abundant information and database. Hence, it is very important to get an ideal solution for handling your payroll management related needs and issues by introducing our payroll software. A boon to an enterprise, payroll management software magnifies payroll processing efficiency by performing the minutest of payroll functions. With payroll software, salary calculation inclusive of statutory requisites, complete financial information of an employee, legal requirements like PF, TDS, ESIC, PT, LWF, reports comprising MIS data and monthly payroll requirements are met with ease. It is very important that the company that manages payroll software is committed to simplify payroll and salary management through our web and desktop based payroll software. Time has changed and so has the need, people are mobile therefore it is very important that the software can be operated upon from anywhere. The payroll software should be able to get merged with ease to any biometric or any other time attendance system. Once added to the corporate intranet frame work, the payroll software seamlessly get enabled so as to access payroll data from any part of the globe through web. The payroll software should be able to access and manage payroll related data thereby subsidizing the overall managerial cost involved in payroll management.

The promising features of any good payroll software should be:

User friendly interface
Customized service
Conformity with the statutory law
Unparallel salary management features
Entirely configurable PF, TDS, PT and ESI window
Complete power on user administration
Multi branch and multi operation support
Easy integration with corporate SMS and E-mails framework
Easily accessible through active directory
Data portability via import – export
Comprehensive Arrear Management Tool
Complete integrating with time attendance data with payroll management software
Defining business rules and overtime calculation.

New!! Low Refund Rate. Great Conversions. Market is hot for this product. A No Brainer!
eCommerce solution. Help small business owners find wholesale vendors.

Business environment in 21st century has become intensly competitive and complex. This has forced companies to outsource their many business processes and concentrate on core competency. However, there are certain activities that companies want to keep with themselves as it is considered to be integral part of the company’s existence. Employees are one such part of organization and their welfare and growth is crtical from business continuity perspective.

Keeping in mind the complexity of tax calculation, various regulatory formalities and salary component variation, many companies are looking for a one-stop solution that can take care all of it. Intellinet system has developed a payroll software solution – IntelliPay that is suitable for all your salary processing needs.

Payroll software solution is a state of art graphical user interface based Payroll management Systems Software designed to take over the pressure monthly payroll processing away from your personnel/finance department there by assuring that people concentrate on more important work i.e. business of your organization.

The complete payroll software solution make this complicated function look much easier. The software is user-friendly, with user-definable preferences like Salary Heads and Salary structures, huge library of periodical statutory reports required under PF & ESI, TDS Law, Advance Register, Leave Register, flexible reporting and many more.

The term ‘payroll’ encompasses every employee of a company who receives a regular wage or other compensation. Some employees may be paid a steady salary while others are paid for hours worked or the number of items produced. All of these different payment methods are calculated by a payroll specialist and the appropriate paychecks are issued. Companies often use objective measuring tools such as timecards or timesheets completed by supervisors to determine the total amount of payroll due each pay period.

Business payroll software can be used to standardize the way a company handles the calculation and processing of its payroll. Business payroll software can be used not only to calculate money due to employees, but also to provide for the easy keeping of accurate records. Essentially, business payroll software can help to streamline the entire process, making the task of processing payroll less time-consuming and cumbersome.

visit for more information about Payroll Software Solution

Get the right small business bookkeeping software and you will save time, money and stress. Now up to a point a manual bookkeeping system is all you need. One good manual system is the Dome Simplified Monthly Bookkeeping Record. You can pick this up at Office Depot or Office Max. That will even work OK with a couple of employees. But if you’re ready to step up to a computer system, you face a flood of products to pick from. Following are 7 tips to help you choose the best bookkeeping system for your small business.

Tip 1: Decide what you want.

If you’re upgrading from a manual system or switching from a bookkeeping service, there must be a reason. Decide what you want from a bookkeeping system and you’re more likely to get what you need. The best system should save you money.

Tip 2: Free might work.

A free system might work. Microsoft offers a free version that’s limited, but may be good enough. Usually if you have any employees a free system isn’t for you. But if you don’t have employees, consider the Microsoft free option.

Tip 3: Simple will work.

Buy more system than you need and you’ll pay hidden costs. Learning any system and using it is part of the continuing cost of software. An overly complex system will cost you as long as you try to use it. Simple is good if that’s what you need.

Tip 4: Software in a box.

Look at the major accounting software suppliers like QuickBooks and Peachtree. They sell software in huge volumes and there are thousands of users who have gone before you. No need to be a pioneer.

Tip 5: Easy upgrades.

Cheap software may be a dead end. If you ever need to upgrade, is there an upgrade version or do you get to start all over with a new software vendor? Maybe you can’t even easily transfer your records to the new software. Oh my!

Tip 6: Online for less stress.

Online software may be an option. Especially for payroll, you can forget about keeping up with endless regulation changes and just let the software people worry about that. Lots of bookkeeping automation is available really cheap with online accounting software.

Tip 7: Who can you call?

What happens when you have problems? Who can you call? Software has been known to just lock up and there you are. So know who can help you if you get in trouble, because trouble will come with any software.

The right small business book keeping software makes running a business easier and less stressful. The problem in choosing the best software is you have so many choices. Think through what your real needs are before you buy anything. Pick overly complex software and you’ll pay too high a price in learning and using the programs. But on the other hand, buy too little system and you may find yourself stuck and forced to learn a whole new system. The good news is that you have several options from major companies that are already used by thousands. You can easily buy a proven product that will do the job.

The champagne has barely lost its chill from ringing in the New Year, but already small business owners are stressing over the looming tax season. But 2010 should be a year to celebrate for those who hate to do payroll taxes and get overwhelmed by accounting and payroll headaches, thanks to newly revamped payroll software from ezPaycheck.

“We intentionally engineered this software for those end-users who are not professional accountants and payroll tax experts,” explains Dr. Mark Ge, President and Founder of ezPaycheck. “You don’t even need to have much knowledge of computers. We believe small business software should be simple – stupid simple – so that owners can focus their time and energy on running their businesses, not trying to figure out how to run payroll software.”

The affordable, super-simple, custom streamlined payroll and tax software – available at http://www.halfpricesoft.com/index.asp – was designed with direct input and guidance from those who use it “in the trenches” every day. The newly upgraded version of the already popular product was updated with new state and federal tax tables, plus other intelligent changes recommended by customers.

“We believe payroll and tax software should be designed for the non-technical people who are actual end-users,” explains Mark Ge, President and Founder of ezPaycheck. “We always keep in mind that our customers are small business owners, not computer whizzes or financial gurus. But that makes them the best possible people to listen to when designing payroll software, so we include them as members of our design team.”

2010 features based on recent customer feedback include supporting form 940, 941 and new report features. The software can be used to report employee wages and salaries to federal, state, and local agencies, with a duplicate copy for the employee. Users also now have the option of manually adding local tax information for jurisdictions such as California, where this is particularly important.

A sample company database eliminates the need for configuration of the software. You simply install it and it is automatically ready to print the first sample check, on either blank computer checks or preprinted checks. The payroll software automatically calculates Federal Withholding Tax, Social Security, Medicare Tax and Employer Unemployment Taxes, and includes built-in tax tables for all 50 states and the District of Columbia.

With ezPaycheck you can also simultaneously manage payrolls for multiple companies. Thanks to this multi-tasking feature, ezPaycheck payroll software is even used by professional accountants to help process multiple client workloads at the same time. Best of all, the company offers a 30-day free trial. No registration is required and there is absolutely no obligation, giving business owners a good reason to continue celebrating all year long.

About halfpricesoft.com
Founded in 2003, Halfpricesoft.com has established itself as a leader in meeting the software needs of small businesses around the world with its payroll software, employee attendance tracking software, check printing software, W2/1009 software and barcode generating software. It continues to grow with its philosophy that small business owners need affordable, user friendly, super simple, and totally risk-free software.

http://www.halfpricesoft.com/index.asp

Source:
http://www.1888pressrelease.com/small-business-payroll-tax-software-solution-pr-206276.html