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PostHeaderIcon Online Payroll Software Modules- Extending Payroll Information to Employees in an Organization

Online Payroll Software Modules- Extending Payroll Information to Employees in an Organization


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Home Page > Computers > Software > Online Payroll Software Modules- Extending Payroll Information to Employees in an Organization

Online Payroll Software Modules- Extending Payroll Information to Employees in an Organization

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Posted: Jun 26, 2010 |Comments: 0
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Payroll processing which primarily includes activities like salary computations, Income Tax calculations, management of leaves and claims management is primarily the responsibility of the finance or the HR team with in an organization. Also information disbursement relating to employee leaves, reimbursements processing and payroll has been traditionally been done via email or excels by the same department. However as companies diversify, go multi-location and employs thousands of employees manual disbursement of this information becomes tedious and is error prone.

 

Online modules today being an integral part of good payroll software gives power to employees to view relevant information they need without bothering finance or the HR division. Online modules can be categorized into 3 major components

 

a.      Personnel Information Portal

b.      Leave Tracking System

c.      Reimbursement Management

 

The Personnel Information Portal is a central repository of all information which needs to be viewed and shared by employees with in an organization. Employees can view information relating to PF balance, loan, balance, TDS worksheets and more. The employees can print payslips which other wise is mailed by the finance or HR. Also the Personnel Information Portal is a collaborative tool where employees can share information, HR policies can be uploaded which can be accessed and viewed by all employees. Also important documents like corporate presentations and training material can be uploaded which can be accessed by relevant employees or teams as per access rights granted.

 

Benefits:

Easy access to relevant information with a click online
Improves co-ordination and collaboration between teams and departments
Reduce dependency on paper and other manual methods like excels and mails to share information
Access rights and security ensures availability of data to authorized personnel

 

Leave Tracking System allows employees to keep track of their leaves, apply for leaves, get online approvals or rejections of the same and receive MIS reports on leave balances online. The user can log in to the system and can view the status of leaves approved or rejected. Managers can approve leaves online and can keep track of the frequency at which leaves are taken by their respective teams. Online alerts and notifications ensure nothing is missed or left unattended.

 

The Reimbursement module employees to manage and submit their reimbursements and claims online and also provide managers with an online option for approval. Employees can view details of his claims and check the status real time.

 

Online Modules of a payroll software extends relevant payroll related information to employees, managers and teams which enables them to perform important tasks and activities which ensures that payroll processing runs smoothly  at the same time making sure that cost consuming activities are curtailed leading to a more efficient HR/Finance department.

 

Available Online Payroll software in India:

 

Sage software’s Pocket Payroll Software has online module which can fit your requirement. To know more you can visit Online Payroll software in India

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Author on various topics for softwares, saas softwares and cloud computing for SMEs.

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Author on various topics for softwares, saas softwares and cloud computing for SMEs.

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Human Resource and Payroll software allows organization to generate pay slips and salary register, based on the attendance of the employees taking care of leaves, overtime, allowances, loans, advance, bonus, encashment and other standard deductions like PF, ESIC, Professional Tax, Income Tax, CPF, NHIF, NSSF, PAYE, LST( for international Payroll) etc

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Updates By Them.

Stop worrying about software updates.  The online payroll people stay busy keeping all the tables and calculations changed to meet the rules.  You know just keeping up with changes is a full time job for some people.  Who has the time for that?   Even if you have purchased software, you most likely are going to need a service just to keep you updated about what to do.  Remember, somebody has to keep all the state tax tables updated too.  That’s either you or somebody else.  It’s easier if it’s somebody else. 

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An online service makes electronic tax filing really easy too.  That’s one less thing to worry about too.  Maybe a lot more than one less thing.  Don’t forget about state tax returns too.  Then you can include online tax payments too and eliminate more steps and more chances for errors and mistakes.  See you get a more streamlined payroll system by eliminating several steps and in effect outsourcing a good part of the payroll process.  That’s freeing up somebody to do more important work than worrying about filling out forms and keeping up with those forms and getting them in the mail.

Checks and Deposits.

Integrated with all this you get your payroll checks prepared and ready to print out.  Why you can even set up for direct deposit for your employees too.  That’s a benefit many people like.  But you want more than just the preparation of checks.

Integration With Other Software.

You can get a service that just does payroll check preparation.  You probably want much more than that.  You want a service that exports data to your main accounting software so there is no need to do any kind of double entering of data.  Especially if you use one of the major software packages like Quickbooks or Peachtree, make sure the payroll system integrates well with whatever software you have.  That way everything goes together and all the costs and disbursements go right where they need to be.  That’s the way you want it.

You really can make payroll days go easier and faster with online payroll software.  Now owning your own software gets you many advantages, but maintaining the software isn’t free or easy either.  It’s going to cost you.  It may be that it’s cheaper to just let someone else handle much of the updating and maintenance.  Use an Internet service as a tool to eliminate waste and spend more time on more productive work.  That’s the way to avoid many of the hassles of those payroll days that seem to come just one right after the other in a never ending stream.

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