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5 Things to Consider When Choosing Payroll Software

February 15th, 2011 | Author: admin

5 Things to Consider When Choosing Payroll Software

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Home Page > Computers > 5 Things to Consider When Choosing Payroll Software

5 Things to Consider When Choosing Payroll Software

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Posted: Aug 25, 2010 |Comments: 0
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Growing a business involves careful planning and many different things to consider. One of the most important considerations will be deciding on the type of payroll software to purchase. This decision will depend on the needs and size of the organisation. Here a few ideas to consider when looking to purchase your software:

- Budget how much you’re willing to pay for the software. The number of employees will help in deciding this factor. Decide if the cost of using an outside payroll service will out-weigh the cost of having the software installed and doing it in-house. – Electronically filed taxes for the organization. Software with this feature is usually a good purchase. This will allow taxes to be filed electronically on time and with the minimum of fuss. – The training of a designate employee to process payroll. This person will collect and enter the employee payroll and data into the system. – Purchasing payroll software will give you more control over tracking information needed to make changes easily and quickly. – This software also offers security if done by the organization. Employee information can be kept confidential with only the designated personnel viewing the data when needed.

Good quality payroll software should give you the flexibility of generating various reports to keep track of overtime, vacation time, payroll deductions, etc. It should also allow you to give you the option to customize the system according to your needs. The best software is always the one that allows to input lots of information about your business so that the software becomes a tool that uniquely useful to your business.

Assess whether there is an advantage for your company in using payroll software. Know if it would be cheaper to continue using an outside organization versus purchasing one of your own. If payroll is completed manually, assess whether it would cut down on errors and be a time saver for you. If the number of employees for the organization will be expanding in the coming months, you may decide that this would be a good business move.

This system can be an asset and a good investment for the company. Increasing costs of having an outside firm control your payroll can become very expensive when the organization starts to grow. Also, with the growing concerns of identity theft, this would keep your employees’ information secure with the knowledge of knowing who is handling the system.

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Jamie Simpson -
About the Author:

IRIS payroll software provides the essentials you need to run an effective payroll, deal with current pay legislations, and file online

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Four Crucial Considerations For Small Businesses While Choosing A Crm Software

August 8th, 2010 | Author: admin

But also a major catch for small businesses is: at their price points how do they get the best available and scalable product in the market?

We put together the best minds to chalk out decision makers for Small businesses:

When should you look at buying a CRM tool for your organisation?

The crucial question of when to acquire some type of CRM has been made much easier by the explosion of low-cost hosted software options. While this is not the time to discuss the value of SaaS (software as a service), the ability to pay a few dollars per month per user for hosted CRM software greatly reduces the costs of a quality CRM application.

When should companies start using CRM? When there are more salespeople than just the owners of the business. Most entrepreneurs who start businesses rely on previous customers, known contacts and a small list of targeted prospects. Focus at the beginning of a new company often revolves around building the processes to satisfy the short list of critical customers. Once the company achieves some level of stability, the search for new customers begins. A CRM system should arrive with the first non-owner sales person. If your company is past that point, the sooner a CRM system solidifies the sales process for your sales team and sales manager, the better.

Managers will wonder if the time and effort to choose a CRM solution is justified, especially if existing sales people complain about being forced to use a system. Will the sales benefits justify the hassle?

Absolutely, especially in today’s market with so many inexpensive CRM options. CRM adds structure, control, and management oversight to the sales process and the sales staff. Small companies often underestimate the time required to create and manage a sales team. CRM applications provide structure and best practices for the sales process as part of their package. Embrace the value of CRM best practices early, and reap the sales rewards for years to come.

Though there are many options in the market today, but the decision making has become easier by the explosion of low-cost hosted software options. The whole opportunity of not having your own hardware and leverage the SaaS model is a boon for small businesses.

To answer the simple question, When should companies start using CRM?

Well, when there are more salespeople than just the owners of the business. Most entrepreneurs who start businesses rely on previous customers, known contacts and a small list of targeted prospects. A CRM system should be in place with the first sales employee you hire.

But is it not just another process add-on? Will the benefits justify the whole hassle of getting a CRM?

YES! without a doubt. In today’s market with so many inexpensive CRM options you can add structure, control, and management oversight to the sales process and your sales team. Small companies often dont recognize the need for structuring the Sales process. They over look the scalability factor.

Okay, so if I get a CRM, where do I host it?

There are multiple options available today. For small companies, a CRM could be used from a single user on a single machine to a self hosted internal/ local server. Today almost everything is running as a web supported, hosted model, this helps you reduce cost and also have a centralized access to the CRM.

Got it, so how do I know which is the best product for me?

With millions of search results on search engines on the word CRM, I am bound to be confused. Being a small business I have to consider the scalability of the solution as well. Well, yes! and that’s why you must keep in perspective some basic thoughts: Involve everyone who will be interacting with the system in your organisation towards understanding their perspective. Do you need to integrate this with any of your existing accounting applications etc?

Accepting the CRM workflow

Its always difficult to at first integrate and work according to the CRM workflow, which is a common feedback by sales people. But you must understand that your CRM tool is giving you access to a pre built best practices CRM workflow, which you can model your process according to.

Its a no-brainer saying that your sales process will strengthen and be streamlined with a good CRM tool. Customer service will undoubtedly improve as all your sales people will have access to the customer information. You will never miss a follow-up and hence increase and strengthen the chances of conversion. With CRM’s today being accessible on mobile as well, you will never run out of information.

Paritosh Sharma – An Innovative Guy – Who is eager to change the way of traditional Marketing via “Untilroi – An unique concept to market”. Paritosh is lead of the group untilroi & working in the Field of Social Media from past 3-4 years. Visit http://untilroi.com for more info

Posted in Small Business Payroll Software | Tags: businesses, Choosing, Considerations, Crucial, Four, small, software | No Comments »

Choosing the Right Payroll Software for your Company

July 27th, 2010 | Author: admin

With the growth of an organisation, the payroll process becomes more complicated and tedious. If you do not use payroll software, you would end up wasting a lot of time doing paper work. By deploying the right payroll program, payroll processes become easier and quick. Processes that usually take several days can be carried out in minutes with the help of software. This is why payroll software has become the need of the hour.

But you should be careful while choosing payroll software for your company. The software should have the feature to facilitate direct deposit of salaries to the bank accounts of employees. You should also be able to make the payments electronically. This saves you from a lot of hassles and you can save money and time.

The software should ideally have an automated time clock. The time clock allows automatic entry and exit time recording and you can be sure that there are no errors and duplicate entries. It should allow filing of tax electronically.

You should also be able to set different pay rates for different employees. For instance, in the accounts department, the salary structure of an accounts head would be different from accounts executives. The software should calculate salaries based on the profile of the employees. This saves you from a lot of hassles as it reduces the number of pay codes used to record an employee’s pay. With the help of the payroll software, you should also be able to generate custom reports.

Buying the right kind of payroll software definitely proves to be a good investment. Before buying the software make sure you do proper research and read as many reviews as possible. This will help you in deciding which system is right for your organisation.

Aussiepay is a leading payroll services provider that offers flexible and accurate payroll software to suit your business requirements. It provides effective online payroll services making payroll easy to manage and cost-effective for all businesses. It also offers an innovative solution with online payslips and leave management which reduces the administrative burden.

Henry Richard works with Aussiepay, a leading innovative company dealing in payroll software and payroll systems. The company offers tailored payroll solutions such as outsourcing of payroll services in Australia and payroll software to Small to Medium Businesses. To know more, visit www.aussiepay.com.au.

Posted in Small Business Payroll Software | Tags: Choosing, company, payroll, Right, software | No Comments »

3 Common Mistakes When Choosing Small Business Software

July 9th, 2010 | Author: admin

1) Not Seeing the Future
Small business software can be tricky when it comes to buying different licenses. As your company grows, your software needs to be able to grow right along with it. Take a customer database for example. At first you have just a few clients, easily manageable with a small, free piece of software or even a spreadsheet. Suddenly, you have hundreds of clients with vital data to store regarding each one. Your software is overloaded and your spreadsheet looks like a bowl of Japanese alphabet soup. When you are choosing the software for your company, choose a software that is designed not just for small businesses, but mid sized businesses as well. Make sure that if it designed to hold employee data, that it can hold an unlimited number of employees without having to buy extra licenses. Also, if there are different levels of licenses available, don’t restrict yourself with a lower license just to save a few bucks, buy a license that will give you room to expand a little without breaking your budget.

2) No Support or Expensive Support
The software you will be using to run your small business will hold very important, time-sensitive information. Be it an invoice or payroll, the slightest computer glitch can cause your employees to be upset, customers to request refunds, and most importantly, money to be lost. When a server goes down the last thing you want to hear is your 20 year old tech guy say, “Sorry dude, looks like your data is pretty much toast.” Choose software that has a solid phone support system. Email support is affordable, but it usually takes 24 hours to get a reply. If your business is worth $200 an hour, how much is that really costing you? On the flip side, don’t pay an arm and a leg for phone support. Annual fees of $100-$200 are about average with per incident fees running about $50-$80 a pop. If someone wants to charge $200+ per incident or per hour for phone calls, be very weary. Their software better be perfection on a screen if it’s going to be worth it.

3) Not Trying it Before You Buy
What is the safest way to make sure you get the software you need with all the features your business demands? Download a demo BEFORE you buy! Nearly all software can be tried before you make a decision to purchase. If you don’t see a clear way to download a demo from their website, give them a call and request one. If they don’t offer one, ask them why and, unless they have a really good excuse, pick up the search again for your software. Demos are great for a lot of reasons. First, you can make sure that the data is compatible with your other programs (i.e. payroll with time tracking). Second, this gives you a chance to test it on your network and operating system to ensure full capability. Third, you can test their support when you encounter issues. If they are unwilling to help you get the demo running, this may be a sign of “monetary myopia” where they only help you once you have given them money. Not only does this show a sign a poor customer service but it shows a lack of confidence in their product.

Gregg Blanchard is an internet marketing consultant for Hawkeye Technology, creator of TimeClick time clock software.

Posted in Small Business Payroll Software | Tags: business, Choosing, Common, Mistakes, small, software | No Comments »

15 Things Must Know Before Choosing Payroll Software

June 22nd, 2010 | Author: admin

Whether you’re starting up a new company, making the jump from books to computer, or looking for replacement payroll software, it’s important to get payroll software that is going to do everything you need it to and fit the needs of your company. Here are 15 questions to ask about any payroll software you are considering purchasing for your company. When you have answers to all these questions, you’ll easily be able to identify the right payroll software.

1. Does this software have current tax information for your state?
Most software has this information, but make sure you’re not buying a previous year’s edition that has outdated tax information.

2. Does this software have flexibility to add local tax info?
If your company is in a region with local income taxes, this is an important feature.

3. Will you need to options for pre-tax and/or post-tax deductions?
If your company offers health plans or retirement plans or something similar, then you will need this option.

4. Will you be printing on blank checks or checks preprinted with your company and bank info?
If you want to be able to print on blank checks, which are less expensive than pre-printed checks, you’ll need software that can print your company and bank identification information on the checks.

5. Do you want to print signature images on checks or sign checks by hand?
Signing checks by hand is more secure, but can be time consuming if you print a lot of paychecks every week.

6. Which tax forms will you need to print using your payroll data? i.e. Form 940, 941, W2, 1099, etc.
Make sure your software can print the forms that you need or at least has an add-on component to allow you to print them.

7. Does this software support your payroll period, i.e. daily, weekly, biweekly, semimonthly, or monthly?
Some companies may even pay some positions in one period and other positions in another period, i.e., paying hourly workers weekly or even daily while paying salaried management positions monthly or semimonthly. Make sure the software you purchase has the flexibility you need.

8. Will you need to be able to calculate tips and or commissions?
This is particularly important for restaurants and companies employing commissioned sales reps.

9. Does this software support printing for the check format you prefer?
For example, do you use check-at-top, check-at-bottom, or check-in-the-middle formats for your blank checks and stubs?

10. Does the software offer year-to-date payroll data entry?
If you are changing software or making the jump to computer-based payroll in the middle of a year, you’ll want to enter year-to-date information for employees instead of having to enter every previous pay period by hand.

11. What level of technical support does the software developer offer?
Usually, unlimited technical support is best, but it is not offered by all software titles.

12. Will you need to do payroll for more than one company?
If you run an accounting firm or own multiple businesses, this is an important consideration.

13. Does this software have a trial version you can test drive?
There’s no better way to make sure the software you buy is right for you and your company than to give it a trial run. Look for titles that let you try the software for free—companies that don’t let you try their software risk free are afraid you won’t like their software.

14. Are there any hidden fees?
Do you need to pay extra money if you need to update your tax tables in the middle of year or if you need to handle multiple companies?

15. Are database back-up and restore features included?
Software without these features can cost you thousands of dollars if something happens to your computer or your data becomes corrupted. Back-up and restore features will allow you to get back to normal operations with a minimum of fuss.

Answering these questions will help you identify software titles that are likely to work well for your company. Taking extra time before you buy to get the features you need, will save you time and money while reducing frustration down the road.
One software title that includes a variety of options for all these situations is ezPaycheck 2010 from Halfpricesoft.com. ezPaycheck is available for a free 30-day trial to ensure that it has the features your company needs before ever paying a dime. It’s available for download at http://www.halfpricesoft.com.

For More Information Please Contact:
halfpricesoft.com P.O. Box 17067 Louisville, KY 40217 USA
email: contact@halfpricesoft.com
Fax: (866) 909-6448

About halfpricesoft.com

Halfpricesoft.com is a leading software provider of easy-to-use 1099, W2,Payroll Software and bar code printing solutions for small to medium size businesses. And its easy-to-use software can save users both money and time. http://www.halfpricesoft.com

Posted in Small Business Payroll Software | Tags: before, Choosing, know, Must, payroll, software, Things | No Comments »

Choosing Outsourcing Payroll Compared With Payroll Software

June 14th, 2010 | Author: admin

Income tax and national insurance contributions must be calculated and deducted from the employee each pay period, payslips produced for each employee and the tax liability accounted for and paid over to the inland revenue office. Calculating the deductions can be achieved using the HMRC CD-Rom while payslips represent an area which may well sway the decision.

Many medium and large companies employ a specialist wages department to perform these functions. Some medium sized companies may still choose to outsource the payroll function leaving many of the technical issues that might be encountered to a specialist payroll service.

Small businesses may choose to outsource the payroll function because they are not familiar with the intricacies of payroll although HMRC run regular paye seminars to assist employers. The payroll system adopted should calculates income tax and national insurance deductions and deal with tax code changes, new employees and changes to existing employees plus taxable benefits and allowances such as statutory payments for sickness and maternity leave, contracting out of the state pension scheme and student loan repayments.

The main benefit of manually producing the employee payroll in house is the low cost although the time spent might be better spent running the business which payroll administration can detract from. The cost may not be the cheapest option if a wages clerk is required to produce the payroll.

Purchasing payroll software can save significant time compared with manual calculations while outsourcing payroll may be more expensive but in some cases where there is a lack of knowledge the safer option. Although time is usually more important as the payroll production cost is not usually a big factor.

Outsourcing payroll adds a small additional cost to running the business but would normally carry worthwhile benefits in reducing the time spent on the function and reduces the payroll administrative burden.

Main benefits outsourcing payroll to a service provider

1. Time saving when calculating the payroll deductions and dealing with different and sometimes complex employee circumstances.

2. Using a professional outsourcing service to advise on potential payroll problems and difficulties.

3. The cost of outsourcing payroll should be compared against the cost of employing specialist in house payroll staff. Even when the payroll is outsourced some wages staff may be required.

4. Payroll service providers almost invariably use a payroll software package and normally produce accurate income tax and national insurance deductions and pay records reducing the prospect of problems with the tax authorities.

5. Payroll administration such as preparing the tax deductions schedules, dealing with starters and leavers, year end certificates for employees and the employer annual returns are normally all automated as part of the payroll service

6. The outsourced payroll company should also be responsible for producing employee payslips, advising tax and deductions liability and in larger businesses also provide a payroll analysis for accounting purposes.

Where to find outsourced payroll providers.

Finding a suitable outsourced payroll service is not difficult. Local telephone directories or searching the internet would produce many potential payroll service providers.

Many accountancy firms offer payroll services to their clients and although the prices may struggle to be competitive price is always negotiable. Using the business accountant for the payroll has advantages since a substantial cost area for most businesses is already known to the accountant since they prepare the numbers.

Choosing a payroll software package

The major alternative to outsourcing the payroll is for the business to acquire and use payroll software.

Larger companies require payroll software that has incorporated within it all the potential pay scenarios and also be capable of dealing with high numbers of employees. Large comprehensive packages can be complex to operate and require specialist wages staff. Small business may choose simpler less complex payroll software packages that meet the basic needs of the business.

It is important the person running the payroll within the wages function understands the payroll essentials and legal payroll administration requirements.

Choosing payroll software should save the business money against outsourcing the payroll and also retain control over the payroll in house. An ideal payroll package should take no more time that supplying employee details and gross wages to the payroll service and minimise the payroll knowledge required by the business staff responsible for wages…

If the business chooses to adopt a payroll software package then the complexity of the package should be considered and also the attributes and capabilities of the chosen software to produce all the payroll requirements in relation to pay and wage deductions, payroll administration and employee payslips.

Terry Cartwright of DIY Accounting produce Accounting Software and Payroll Software packages for self employed and small limited companies. The simple payroll spreadsheets calculate income tax and insurance deductions, automate payslips and provide the employer with a full automated paye administration system.

Posted in Payroll Software | Tags: Choosing, Compared, Outsourcing, payroll, software | No Comments »

Choosing A Payroll Accounting Software For Small Business

May 27th, 2010 | Author: admin

You need people to run a business unless you happen to be a one-man-industry. So, if you have employees, you have payments to make, taxes to deduct from the salaries and send the deducted money to the state exchequer. In case of larger establishments, these things are taken care of by the professionals, who are experts in the area, which takes the accounting load off the higher management.

But if you own a small business, you need to take care of the payroll all by yourself. The old paper system, quite obviously, is too cumbersome and time consuming to fit today’s business needs. Therefore, what you need is an efficient payroll accounting software.

A small-business payroll software manages payroll and taxes in a small business establishment. Now, you may be in a fix as to whether or not your establishment is a small business. The answer is quite simple. If you have less than 500 employees, your business is small business for the purpose of getting an accounting software. In other words, irrespective of how much revenue it generates or the amount of profit you might be making, if you have less than 500 employees, you just need a payroll accounting software designed for small businesses.

The tedious tasks of figuring, documenting and executing a payroll is made easy by payroll accounting software whether it is on monthly, biweekly or weekly basis. So far as the cost of the software is concerned, it depends upon the number of employees and the duration of payment. Other than that, the state where your company is located together with the tax procedure followed also matter. These factors influence the features in the software, which, in turn, affects their prices.

Executing payroll is a complicated process and involves skilled manpower. That’s the reason why even small businesses have to have full time employees specifically for this purpose. A payroll accounting software reduces the necessity of the payroll executors and makes the whole exercise far smoother, faster and accurate. What is further heartening is the fact that these software are constantly evolving and are getting faster, friendlier and more accurate.

While choosing a payroll accounting software you must also keep in mind the growing needs of the company. So, get a software that is flexible enough to accommodate a reasonable amount of work expansion. It is also advisable to purchase the software that comes with an assurance of an up-gradation later in time. The best deal is the one that give you the most for the least.

The author writes about a number of different topics. For more information on accounting software visit http://www.managemyaccounting.com/ and also visit the article pages: http://www.managemyaccounting.com/right-accounting-software/ and http://www.managemyaccounting.com/types-of-acconting-software/

Posted in Small Business Payroll Software | Tags: accounting, business, Choosing, payroll, small, software | No Comments »

Top 5 Common Mistakes to Avoid When Choosing a Small Business Payroll Application

May 3rd, 2010 | Author: admin

As small business owner, you may have to take care of the payroll all by yourself. Many people like you who start their own successful companies are intelligent, have field experience and an entrepreneur spirit to get things done. However, when it comes to accounting, and in particular payroll jobs, they often stumble. Figuring out the income tax, 401K and insurance contributions in generating each payroll check can easily take an hour or more each week. Why not to save an hour to be better spent earning profits or at the very least having an extra free hour to enjoy life? Most of small business owners have to work from dawn to dusk 7 days a week, some even think about to work 25 hours a day if they could. An easy-to-use small business payroll software package to satisfy the payroll requirements can be just one way of making that small business payroll jobs more efficient.

With so many payroll software companies out there competing for your business, each with their own set of claims and promises to help you achieve your goals, how could you possibly narrow down your choices? Whether you’re looking for a company that offers the lowest prices, or one that gives you the best service and quality payroll software for your money, it will all be easier once you learn to recognize some of the common mistakes that people make when choosing payroll software. Below are the 5 most common mistakes along with a few straightforward tips to read, heed, and be on your way to finding small business payroll software that best suits your needs.

Mistake #1: Choosing a Payroll Software Based Solely On Price

Price is certainly a major factor when it comes to the payroll system. The old adage, “You get what you pay for” couldn’t be any truer. Searching the internet for the best possible prices is one thing, but if you want great printing, you should make your decision based on the overall value you receive – not just because they have the lowest price!

Mistake #2: Assuming All Payroll Software are the same!

There are several payroll systems available that can take care of business needs ranging from small business to larger enterprises. All you need to do is to take a look around and make the right choice. You can choose from accounting suite such as Peach tree, QuickBooks, etc. If you are small business owner and has limited knowledge of computer and finance, stand alone software, such as ezPaycheck from halfpricesoft.com, may be a better choice. Such software is very easy to setup. For example, ezPaycheck comes with sample database and user can print first check in minutes.

A payroll software suits your business size is very important.

Mistake #3: Know Nothing about Small Business Payroll Software before Purchasing

Of course payroll software must calculate taxes accurately. But as payroll software for small business owners, it must be simple, straight-forward and user friendly as well. It cannot expect the small business owner to be an expert at computers and finance. If you start a payroll application and cannot figure out how to use the buttons after 10 minutes, it may a good decision to forget this payroll software.

The basic features of payroll software are:

- Calculate employee earnings and deductions

- Deduct federal, state, and local payroll taxes in accordance with the laws

- Print payroll checks

- Prepare and print related tax forms, such as W-2s

- Generate reports and keep IRS-required records

Mistake #4: Purchase a Payroll Software without Testing the Trial Version

Test drive trial version of the payroll software efficiently. Firstly, you should be very comfortable with the GUI and should be able to handle it on your own even before you make a purchase. Ask for trial version of the desired software. Many payroll software companies provides free download version from their web site. Make sure you test the trial version enough before making a serious purchase.

Mistake #5: Purchasing without Noticing Hidden Fee

Be sure to check for any hidden charges while making the purchase. You may need to pay annual charges for updates. Make sure you know how much you need to pay next year to renew it.

About halfpricesoft.com Halfpricesoft.com is a leading provider of innovative 1099, W2 and Payroll Software solutions for accountants and small to medium size businesses. And its popular business and personal Check printing software can save user both time and money. http://www.halfpricesoft.com

Posted in Small Business Payroll Software | Tags: Application, Avoid, business, Choosing, Common, Mistakes, payroll, small | No Comments »

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Posts Tagged ‘Choosing’

5 Things to Consider When Choosing Payroll Software

Four Crucial Considerations For Small Businesses While Choosing A Crm Software

Choosing the Right Payroll Software for your Company

3 Common Mistakes When Choosing Small Business Software

15 Things Must Know Before Choosing Payroll Software

Choosing Outsourcing Payroll Compared With Payroll Software

Choosing A Payroll Accounting Software For Small Business

Top 5 Common Mistakes to Avoid When Choosing a Small Business Payroll Application

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